How can I use Microsoft Office Word to save my document as PDF?

Thankfully, saving a PDF from Microsoft Word is not too difficult. However, we do need to take care to enclose the fonts. Microsoft Word doesn't automatically enclose fonts, which could cause strange symbols and shifts to appear during printing, even if you simply saved the Word file as a PDF. 

NOTE: It is possible that the description below does not exactly correspond to your version of Word, or to your operating system. In that case, you can try Google to find out how to convert your Word file to a PDF/A document. Still can't get it to work? Please contact us. We're always happy to help.

To prevent shifts, you need to save your file in the following manner:

  1. Select 'Save as' while in your Word document. You will be presented with the following screen. 
  2. Select PDF under 'Save as' (see image below)

At the bottom of the screen, a number of options will now be added. 

  1. Select 'Options' (see image below). 

You will now be presented with the following pop-up.

  1. Check the box that says 'ISO 19005-1 compliant (PDF/A)' (see image below) 
  1. Now click 'OK' and save the file.

You have now converted your Word document to a PDF/A file, which includes the fonts. This, fonts can no longer change or shift when being printed. Well done!

Please check your files one more time before you send them to use, just to make sure if everything did indeed go well. We will then perform a final, free file check and get to work on printing your order as fast as possible. 

 

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